WHAT IS CLOUD TECHNOLOGY?
Rather than having local servers or personal devices to handle applications, cloud technology allows users to access resources through the internet. So in other words, cloud computing means a type of internet-based computing, where different services are delivered to an organization’s computers and devices through the Internet. For example, updated your Facebook status? You’ve used cloud computing. Checked your bank balance on your phone? Again you’ve been in the cloud.
According to Forbes (2013), Cloud-based collaboration tools enable a wide variety of enhanced capabilities in areas such as communication, product and service delivery, information sharing, tapping knowledge resources and group problem solving.
Take Google Drive for example, your teams can access, edit and share documents anytime, from anywhere. They can even work simultaneously on the same file together. Cloud-based workflow and file sharing apps help them make updates in real time and gives them full visibility of their collaborations.
Cloud technology enables organization to connect people to share information and ideas when it’s needed most. If you are working on a project across different locations, you could use cloud computing to give employees, contractors and third parties access to the same files. Using the cloud will helps businesses keep all project related documents and information within the same workspace in order to streamline the process, allowing them to manage everything in the cloud.
For example, using Xero, you can do all your accounting using cloud technology, without having to leave your location. Have other permitted accountants and advisors open and review your inputs and records and never have to worry if they have a different version you do as the “cloud” updates live.
A HAPPIER WORKFORCE
When you have a more collaborative workforce (thanks to cloud technology) you also have a happier workforce. This is because it naturally inspires a sense of community within an organization, where employees are able to learn from each other and their bosses, no matter where they are. Even remote workers, can feel a part of an organization and assist in projects thanks to cloud computing.
AUTOMATIC SOFTWARE UPDATES
One of the best benefits of cloud computing is that the servers are off-premise, out of sight and out of your hair. Suppliers take care of them for you and roll out regular software updates—including security updates—so you don’t have to worry about wasting time and resources maintaining the system yourself.
CLOUD SOFTWARE YOU MIGHT WANT TO TRY
Interested in how you can utilize the cloud in your organization? The following are a few examples of what some businesses are using today.
- TRELLO. This cloud app is used as a tool for visually organizing projects and ideas. You can view the status and progress of any project at a glance, and can switch between a list or calendar view.
- DROPBOX. Like Google Drive, Dropbox is a cloud-based file storage app. You can sync documents on your desktop quickly and collaborate within Microsoft Word and Excel.
- SLACK. This tool is used for group communication and file sharing. It’s a hybrid of an email and chat app that makes group communication easy. Whereas email is contained to only those in the conversation, if a new employee joins your company, they can read past messages and be brought up to speed much more fast. Separating conversations into different “channels” within Slack make it much easier to organize conversations compared to email.
Cloud technology serves the mobile workforce and companies with multiple locations and remote employees better than on premise solutions. Understanding the benefits of cloud collaboration, helps you to realize that its goal is to provide a natural experience of working together with your team members, no matter where you are.