Do you dread Zoom meetings? Do they give you technical anxiety? Do not fret. Chances are, the other participants in your zoom meeting are feeling the same way as you. The good thing is, there are things that you can do to ensure a more productive and effective zoom meeting each time. Today we will talk about five tips to help zoom meetings be better for everyone.
With social distancing still strictly enforced in many places, the safest way to get in touch with employees and colleagues is through online conferences. However, with so many still used to face-to-face meetings, Zoom meetings can be a challenge due to multiple factors like meeting management, technical issues, and audio difficulties. These glitches not only eat up precious time, but they also take away the focus from the tasks and problems at hand.
So, what do you do? Go through this checklist for a smoother and even enjoyable Zoom meeting each time!
Tips to Make Zoom Meetings Productive and Enjoyable for Everyone
- Get to know Zoom
Familiarize yourself with all the functions and buttons. Knowing how to use these will not only give you more confidence in using the platform, but it will provide you with more options on how to make each meeting efficient and productive.
You can ask the participants to use the chat channels to park questions while the meeting host discusses essential items. Doing this can help avoid the meeting from getting off track and allows you to ensure that all questions will be addressed later on.
Aside from chat, you can also make use of the screen share function, have your participants compare their documents real-time, and you can enable active speaker viewing for seamless transitions. All these functions are at the tip of your fingers; you just need to know how to make them work for you.
- Set the Stage
You can set the mood of the entire meeting. Since your participants are attending remotely, you cannot anticipate and control external factors from their side, but you can always try to manage your surroundings. Set your lighting right, check the best camera angle, find an area free from distractions and noise, and double-check audio settings to ensure everyone can hear you.
- Get an Instant Face Lift
Hate Zoom meetings because you do not like how you look on camera? Problem solved with the “touch up my appearance” tool. This tool becomes especially handy when you are running late and have no time to look presentable. A single click can give you a fresher appearance on cam. No more hiding from the camera when you need to talk or present something.
- Assign a Zoom Police
Delegate the task of manning the meeting, especially if you have a large number of attendees. Having a Zoom co-ordinator helps maintain order during the entire session. Appoint someone to co-host with you by providing them with the host-code, and they can take care of the technical side like muting mics, switching screens, and even removing people from the meeting if necessary. Doing this gives you the change to focus on presenting without scrambling to take care of the conference “glitches.”
- Break the Ice
A face-to-face meeting can already be awkward, and you can bet that virtual meetings can be so much more for many. Not everyone is confident showing their faces on camera, and you may have a hard time drawing the shy ones out into talking and participating. You can help loosen up the mood by allowing the participants to interact with each other for a few minutes before the meeting.
Doing this will help you help your participants feel more comfortable with each other, which can help make them more participative during the meeting. What’s a 10-minute timeframe of friendly chitchat if it will help your participants to become more engaged and active during the discussion? Never think of this as a waste of time, as a matter of fact, this might help you make the Zoom meeting better for everyone.
Zoom meetings do not always have to be dreadful; in fact, it can be one of the most effective ways to catch up with colleagues and employees. Just make sure to follow the tips above for a more productive and efficient meeting each time.